AI tools are not something we can consider as exclusives anymore. As we highly depend on AI technology for doing various essential tasks, artificial intelligence has become a necessity. Aside from using the tools to deal with the automation processes, but also the simplest tasks, like editing texts and planning for an event for example.
Having an event, especially a big one, is often challenging as you’ll have to think about many things, including tracking every activity, duration, and making sure that the time is used effectively.
Fortunately, AI tools can help event planners streamline the process that could take hours to do by simplifying the work with all the useful features and functionality they have. Plus, they can also offer unique guidance to make sure that the event runs as expected and provides a unique experience for the attendees.
In this article, we want to introduce you to the top 9 best AI tools for event planning. See more of them in the section below!
Best AI Tools for Event Planning
The first AI tool for event planning we highly recommend is Gatherly. Whether it’s a conference, individual event, or social gathering, Gatherly will gladly help to craft an unforgettable experience for the audience. By simplifying all the work, this tool can save time up to double the amount.
Gatherly has some features that are worth mentioning, such as automatic logistic management, automatic agenda generation, and also templates for virtual venues. So if this is your first time having a virtual event, this platform will help you by providing the most relevant venues for your business.
As you probably know, the amazing thing about conventions is we’re able to make in-person interactions to gain a deeper and more meaningful experience. What’s surprising is that Gatherly is able to replicate that experience through the integration with a virtual event.
In the virtual environment, the attendees can talk with other people, and easily move in or out as they want to. While being in contact with another person, you can also spark spontaneous conversations as if you’re talking face-to-face.
All of this is possible through the AI-powered tools this platform has to offer, which can make it more time-effective in planning an event, and make it more memorable. Other than the event-related tools, you can also see the data analytics provided to track everything.
2. Taskade’s AI Event Planner
The next recommended option is AI Event Planner by Taskade. This tool can actually be a game changer in the right hands. When used properly, the tool can be a really effective way to plan any kind of event, whether it’s a seminar, business dinner, birthday event, or something else you have in mind.
You can easily orchestrate every neat detail to bring a flawless and meaningful event for the attendees. There are some features you can obtain by using the service, such as Automated Task Management. As the name tells you, this feature can automatically set deadlines, assign certain tasks, and track all the things that need to be done. Thanks to this feature, you’ll never miss out on anything as everything has been properly recorded.
Budget Management will help you to stay within your budget limit and effectively avoid overspending. Centralized Information means that all necessary detail about the event is safely stored in one place that’s only accessible to related parties.
Communication is essential in every event. So, this tool also provides better-streamlined communication within the team to avoid any possible miscommunications and their terrible effects.
If this is your first time using Taskade’s AI Event Planner, there are some things you need to do. The first step you need to take is to visit Taskade’s official website. From there, navigate to AI Event Planner.
And then, on the same page, you can find a button that tells you to “Use Generator”. Shortly after, you’ll be redirected to a new page that’s filled with some templates to choose from. To save the project, you can click the Save Generator button, which can be shared later with your team. Then finally, do the necessary customization, and get the work done!
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Yes, amongst the other AI tools or platforms that are created specifically for event planning, we also want to recommend ChatGPT to help you organize an event. Most people would use ChatGPT to make creations automatically. It’s not surprising that they have used it to make scripts, find homework solutions, and create special programming codes.
But, did you know that ChatGPT can actually be used for planning an event? Yes, it’s definitely possible to do so. However, there’s one requirement you need to fulfill: you have to train it with the dataset of the previous relevant events.
By using the input, you can use ChatGPT to actually form an agenda from start to finish. The way to do it is by putting the correct prompts that explain the event details, like what it’s actually about, the date, location, name, and others.
From there, you can tell the ChatGPT to “make a table of the agenda for the specific event”. You can even ask it to include several useful information, like time brackets and sessions.
Looking for the best AI tools for event planning? Cvent is a top choice. This leading tech provider offers a comprehensive suite for event management. From planning to onsite execution, Cvent has you covered.
One standout feature is Cvent’s AI-driven venue sourcing. It matches you with ideal venues based on your specific needs. Think location, size, budget, and amenities.
Another perk is the AI-powered recommendation engine. It suggests sessions and attendees tailored to individual interests. This makes for a personalized event experience.
Don’t forget about Cvent’s AI Writing Assistant. It helps you craft compelling content for emails, websites, and session descriptions. Say goodbye to writer’s block.
Chatbots are also part of the package. These AI-powered assistants offer 24/7 support. They answer attendee questions and assist with registration.
In summary, Cvent leverages AI to enhance its platform in multiple ways. It helps you save time, boost efficiency, and personalize your events. With Cvent, you’re not just planning events; you’re optimizing them.
For any event size, type, or format, Bizzabo is the one tool you can always depend on. The platform promises better time and cost management by giving the ability for the users to adjust everything inside this one place alone.
Whether it’s an in-person or a virtual event, Bizzabo will help make your dream of making an unforgettable event to reality. The event ROI is definitely important for every business. Thus, this all-in-one software can also help in boosting the ROI while making the whole process of planning an event a lot easier.
Preparing for an expo could be really frustrating, especially when you have very limited resources. Fortunately, there’s a better way to do this by having a great collaboration with Expologic.
If you don’t have prior experience in planning a big event, this platform will basically handle everything, from registration to expo management. They will provide the best strategies to make the event more meaningful for attendees while making an effort to maximize ROI for the business, exhibitors, and sponsors.
One of the most important factors you need to think about when holding an event is logistics, and this platform will handle it too. You can simply cut the time by using their connected services and solutions thanks to the team of experts.
As a user, you’ll also have good customization options you can apply to the event. While all things are ready, the experts from Expologic will also make sure that the event runs smoothly according to the plan.
With all the necessary tasks covered, you just need to watch and relax how the event rolls.
Another option we’d like to recommend is Circa. In any event, preparation and communication have been the two most important aspects. If you haven’t done the preparation, it’s almost impossible to make an event in the first place. Meanwhile, with improper communication, every problem during the event can’t be handled well, causing further potential damage.
Circa is a platform that can promise two things: great preparation and communication. After registering an account, this platform will present you with a very simplistic dashboard. This is where you can check on the events through a 360° view. What’s best is that this dashboard can also be customized to fit one’s needs.
Here you can check on several important information about an event, including the working staff, running events, and many others. The dashboard can also be used to share the calendar or agenda, so the team will always know about what’s the next upcoming events.
The calendar this platform provides can be more effective than traditional calendars as they can also be shared with the specific involved parties, like regional sales teams, or even budget holders. Anyone with authorization can also customize the calendar as well.
To better handle the event, this platform also offers a singular project management. With it, you can include several teammates, and assign specific tasks they need to do. The task is even completed with their own due dates. Once the date is closing in, a reminder will be sent to the corresponding staff.
Circa also has a reporting feature that can be used to track the real-time status and information about the budget to the stakeholders.
8. Event Tech Hub
The next one on the list is none other than Event Tech Hub by EVA. This engagement tool may have everything, from the predictive tools to help the event planners, to AI-powered technology in generating the best strategies to enhance the attendees’ experience during the event.
Similar to the other AI tools we’ve explained above, this tool can handle any kind of event you have in mind, whether it’s virtual, in-person, or hybrid. Event Tech Hub can also be beneficial for the whole team as it can help streamline the event planning process from start to finish.
It helps support businesses by providing the necessary tools for professionals to turn their work into something more effective and efficient. On the other hand, Event Tech Hub also offers additional features that are useful to make hybrid, in-person, or virtual events easier. The platform even considered itself not to be a mere tool provider, but also a dependable friend that can help to bring you close to success.
If you’re interested in knowing better about it, we highly recommend visiting their website and contacting them directly. It’s really important to create an event that feels impactful and beneficial, not only for the company but also for attendees.
Therefore, if you want to make an unforgettable event, Event Tech Hub can really be considered as one of many top options.
Planning an event is quite confusing sometimes as you need to pour out budget, effort, and time altogether to make an event that’s actually working. Event planners generally have to spend ours to make the proper and suitable plan for an event that’s in line with the budget and the purposes a business wants to achieve.
Now, event planners can work more effectively as long as they have the proper tools to deal with all necessary work. Another option we’d like to recommend is Splash. Splash is an all-in-one tool you need to create, manage, and market events.
All those tight processes that could take hours to do can be simplified to only a few minutes. Many people would how is this possible in the first place, and we highly understand that.
The reason is that this tool is ready to provide users with many event templates to showcase your brand better while giving a greater experience for the attendees. With the provided compliance controls, easy integrations, and tools that are pretty intuitive, anyone won’t find it difficult to conduct good event planning.
And, of course, the focus of an event is to provide the audience with the necessary information and experience. Therefore, Splash not only helps in organizing the planning but also enhances audience engagement and widens brand awareness by delivering great, relevant content for them.
The integration with real-time data and tech stacks will also make it easier for users to track their progress and find a way to improve revenue generation and prove pipeline.
Supercharge Your Event Promotion with AI for Facebook Ads
While planning an event is a massive undertaking, promoting it is equally crucial for success. If you’re using Facebook Ads to get the word out, you’ll want to make sure your campaigns are as effective as possible. That’s where AI can make a significant impact.
We’ve compiled an in-depth guide on “The Top 10 Best AI Tools for Facebook Ads” that can help you optimize your ad spend, target the right audience, and analyze performance metrics like a pro. These tools use machine learning algorithms to automate tedious tasks and provide actionable insights, freeing you up to focus on the bigger picture.
Don’t miss out on maximizing your event’s reach and ROI. Check out our article on the best AI tools for Facebook Ads here.
9 Best AI Tools for Event Planning
And that’s the list of the 9 best AI tools for event planning. As you can see here, AI-powered solutions are indeed useful for many purposes. Event planners who usually spend hours preparing detailed planning may rest assured, knowing that these tools can actually help them to make use of the time better.
With the capabilities of these AI tools, the organizers can effectively save resources, effort, and time in making the event to be meaningful for the audiences.